The Griffith University Law Society is a student organisation that supports and represents law students of Griffith University Nathan by fostering an environment which is inclusive and accessible.

Constitution of the

Griffith University Law Society

(Nathan Campus)

As amended 11 March 2009
TABLE OF CONTENTS

TABLE OF CONTENTS.. 2

PART 1      General 4

1.     NAME.. 4

2.     INTERPRETATION.. 4

3.     AFFILIATION.. 5

4.     OBJECTS. 5

5.     ASSETS. 5

PART 2      Membership of the Association.. 6

6.     MEMBERSHIP CLASSES. 6

7.     MEMBERSHIP FEES. 6

8.     MEMBERSHIP.. 6

8.1   Ordinary. 6

8.2   Honorary Life Membership and Patrons. 7

8.3   Patron. 7

8.4   Reciprocal Membership. 7

9.     TERMINATION OF MEMBERSHIP.. 8

10.       MEMBERSHIP RECORDS. 9

PART 3      COMPETITIONS.. 9

11.       ELIGIBILITY. 9

12.       BLACKLIST. 9

13.       APPEALS PROCESS. 10

PART 4      THE COMMITTEE.. 10

14.       STRUCTURE OF COMMITTEE.. 10

15.       EXECUTIVE COMMITTEE.. 11

16.       NON-EXECUTIVE COMMITTEE.. 12

17.       SUBCOMMITTEES. 13

18.       DUTIES OF THE COMMITTEE.. 13

19.       COMMITTEE MEMBER ELIGIBILITY. 13

20.       REMOVAL OF COMMITTEE.. 13

21.       REMOVAL OF COMMITTEE.. 14

22.       COMMITTEE MEETINGS. 14

PART 5      Committee Elections. 15

23.       PROCDEDURE.. 15

24.       NOMINATIONS. 16

25.       VOTING ELIGIBILITY. 17

26.       CASUAL VACANCIES. 17

PART 6      General Meetings. 17

27.       ANNUAL GENERAL MEETINGS. 17

28.       GENERAL MEETINGS. 18

29.       SPECIAL GENERAL MEETINGS. 18

30.       NOTICE OF MEETINGS. 18

31.       MEETING PROCEDURE.. 18

32.       QUORUM AT MEETINGS. 19

PART 7 Club Management and Finances. 20

33.       CLUB MANAGEMENT. 20

34.       FINANCES. 20

PART 7      Alteration of the Constitution. 21

35.       ALTERATION OF THE CONSTITUTION.. 21

PART 8      Dissolution.. 21

36.       DISSOLUTION OF THE CLUB.. 21

37.       DISTRIBUTION OF SURPLUS ASSETS. 22

PART 1    General

1.         NAME

The name of the unincorporated association shall be the ‘Griffith University Law Society’

2.         INTERPRETATION

2.1              In this Constitution, except where the contrary intention appears:

“AGM” will mean the Annual General Meeting.

“Committee” will mean both Executive and Non-Executive Office Bearers.

“Constitution” will mean the Constitution of the Griffith University Law Society (Nathan Campus).

“Executive” shall mean those persons mentioned in section 18.1 of the GULS Constitution.

“GULS” will mean the Griffith University Law Society (Nathan Campus)

“Law Student” shall be any person enrolled in a Batchelor of Laws at Griffith University (Nathan Campus).

“Said Year” shall mean the period the Executive are appointed to manage GULS. 

“Nathan Campus” will mean the campus of Griffith University located at Nathan.

“CL” will mean Campus Life at Griffith University Nathan Campus or any equivalent replacement body.

“President” shall mean the person elected as President under Part 5 of this constitution.

“Secretary” shall mean the person elected as Vice President Administration under Part 5 of this constitution.

“ Simple Majority” will mean greater than 50% of the vote.

“Treasurer” shall mean the person elected as Vice President Finance and Marketing under Part 5 of this constitution.

2.2       Where this constitution requires Public Notice to be given, it shall be sufficient that the requisite notice be given on Blackboard by the Law School. 

2.3       If at any time there is a dispute as to the interpretation of this or any clause contained in this constitution, the committee shall meet and vote to decide the correct interpretation. Only a simple majority is needed. This decision shall be final and binding.

2.4              Record of such decisions will be kept in an amending document to be read in conjunction with the constitution

3.         AFFILIATION

The committee may determine from time to time that the association should affiliate or cease to affiliate with OCS. If the committee decides to affiliate with OCS, the rules and regulation of OCS shall prevail over these Rules to the extent of any inconsistency.

4.         OBJECTS

            The objects and purposes of GULS shall be:

(a)                To foster, promote and safeguard the interests of law students enrolled at Griffith University, Nathan Campus;

(b)               To establish relations with other societies and institutions throughout Australia and also within the general community;

(c)                To provide a conduit between society members, the professional and academic communities;

(d)               To organise social activities in accordance with membership interests and tastes, subject to the practical and financial viability of the event; and

(e)                To organise law-related activities and embark upon law-related projects, such as mooting, witness examination, negotiation, client interviewing and paper presentation competitions, seeking clerkships and work experience in the legal profession, producing relevant publications, arranging for speakers to address members of GULS, and the like.

(f)                To encourage equitable treatment amongst the law community at Griffith University Nathan Campus. 

5.         ASSETS

5.1              GULS will be a non-profit association.

5.2              The assets and income of GULS will be applied solely in the furtherance of its objects.

5.3              No portion of the assets or income of GULS will be distributed, directly or indirectly, to the members of GULS, except as bona fide compensation for services rendered or expenses incurred on behalf of GULS.

PART 2    Membership of the Association

6.         MEMBERSHIP CLASSES

6.1       Membership of GULS will be divided into four classes:

(a)        Ordinary

(b)        Patrons

(c)        Honorary Life Membership; and

(d)       Reciprocal Membership.

6.2       The number of members of each class will be unlimited.

7.         MEMBERSHIP FEES

7.1       Fees for membership of GULS shall be determined annually at the Annual General Meeting and shall, if the GULS committee decides to associate with Campus life in a said year, conform to the minimum membership fee requirements of Campus Life of $15 per member, or whatever amount Campus Life specifies from time to time.

7.2       All members who are not current Griffith University students shall pay a membership fee above the fee charged to current Griffith University students.

7.3       Payment of the appropriate fee shall entitle a member to membership for a full year, from the date the membership begins.

7.4       A financial member at any material time is a member who has paid membership in the current academic year.

7.5       Only those financial members shall be entitled, subject to the lawful procedure of the meeting, to speak or vote upon any motion at any Annual General Meeting, Special General Meeting, General Meeting or Executive Meeting of the club, unless specified elsewhere in this Constitution.

8.         MEMBERSHIP

8.1       Ordinary

8.1.1    Membership of this club shall be open to:

(a)        Students of Griffith University;

(b)        Any other member as determined by the club provided the membership requirements for registration with Campus Life are satisfied.

8.2       Honorary Life Membership and Patrons

8.2.1    Members of the Club may decide to grant Honorary Life Membership to any person or person who members agree have made an outstanding contribution to the club.

8.2.2    Honorary Life members will not be required to pay annual membership fees.

8.2.3    Honorary Life members shall be elected by a vote of a two-thirds majority of financial members present at any Annual General Meeting or General Meeting of the club.

8.2.4    All past Presidents of GULS are considered to have made an outstanding contribution to GULS and are automatically honorary life members.

8.2.5    Honorary life members may be removed by a vote of a two-thirds majority of Members Present at any General Meeting of GULS. 

8.3       Patron

8.3.1    Financial members of the club at General and Annual General meetings may appoint a Patron, being a person who has played, or is playing a significant role in an area of relevance to the club’s aims and objectives.

8.3.2    The Patron will not be a financial member and shall serve a term determined at an Annual General Meeting or General Meeting of the club. The Patron can resign at any time.

8.3.3    The patron shall be elected by a vote of a two-thirds majority of financial members present at any Annual General Meeting or General Meeting of the club.

8.3.4    The Patron shall be given all the privileges of club membership, excepting the right to vote at club meetings, unless they are also a financial member of the club.

8.4       Reciprocal Membership

8.4.1        Reciprocal Membership may be open to any association that a two-thirds majority of the Committee approves.

8.4.2        Reciprocal Membership may only be granted upon the granting of equivalent membership status for GULS members.

8.4.3        Reciprocal Membership may be revoked at any time by a two-thirds majority of the Committee.

(a)        Notification of revocation of Reciprocal Membership must be provided to the affected association at their official mailing address within thirty (30) business days.

8.4.4        Reciprocal Membership will continue for the duration of the calendar year or until notice of revocation is dispatched.

8.4.5        Reciprocal Members shall be given all the privileges of Society membership, excepting the right to vote at Society meetings unless they also have Financial Membership of GULS.

9.         TERMINATION OF MEMBERSHIP

9.1       A member may resign from the association by giving a written notice of resignation to the secretary.

9.2       The resignation takes effect on –

(a)        The day and at the time the notice is received;

(b)        If a later day is stated in the notice – the later day.

9.3       The management committee may terminate a member’s membership if the member –

(a)        Is convicted of an indictable offence; or

(b)        Does not comply with any of the provisions of these rules;

(c)        Has membership fees in arrears for at least 2 months; or

(d)       Conducts himself or herself in a way considered to be injurious or prejudicial to the character or interests of the club.

9.4       Before the management committee terminates a member’s membership, the committee must give the member a full and fair opportunity to show why the membership should not be terminated.

12.5     If, after considering all representations made by the member, the management committee decides to terminate the membership, the secretary of the committee must give the member a written notice of the decision.

10.       MEMBERSHIP RECORDS

10.1     The Secretary, in conjunction with the Treasurer, shall maintain a current record of members, which shall include:

10.1.1  Names and addresses of all members of the club;

10.1.2  Dates of payment of membership fee, including receipt number;

10.1.3  Particulars of any resignations or other terminations of membership;

10.1.4 Student numbers of all current Griffith University student members; and

10.1.5  Any other information the GULS executive thing is appropriate to collect in a said year.

10.2          The Secretary shall ensure the register of members is available at all Annual General Meetings, Special General Meetings, General Meetings and Executive Meetings of the club.

10.3          The Secretary shall make the register available for inspection at all reasonable times to any member of the club, and any authorised officer of Campus Life.

PART 3    COMPETITIONS

11.       ELIGIBILITY        

To compete in GULS competitions, the candidate must:

(a)                Be currently enrolled in Griffith University, Nathan Campus law; and

(b)               Be a financial member of GULS

12.       BLACKLIST

The competition convenors have the power to nominate competitors to be blacklisted for the following year.

12.1          The purpose of this section, competitor includes anyone who has nominated themselves or been nominated to compete in the competitions GULS is running. 

12.2          Blacklisting means that the competitor will be ineligible to nominate for any competitions the following year.

12.3          A majority of the Executive must agree to blacklist the competitor.

12.4          The presiding executive must consist of the President and at least one other member of the executive.

12.5          Seven days notice of such a meeting must be given to both the Executive and the Competitor involved, including the reasons for the proposed blacklisting.

12.6          The Competitor must be given an opportunity to make submissions, either oral or written.

12.7          There will be no appeal to a blacklisting.

13.       APPEALS PROCESS

The Executive, without the presence of the judge shall hear any appeal lodged within 24 hours of the decision being made known. The Executive has the power to:

(a)        Dismiss the appeal for lack of merit; or

(b)        Accept the appeal and overturn the decision; or

(c)        Can run the appealed competition again in its entirety and make a ruling.

The Executive must consist of the President and at least one other member for the appeal and the Executives decision is final.

If the President is the judge in the first instance, three members of the executive must be present at the appeal or two members of the executive and a member of staff.

If a member of The Executive is lodging the appeal option (c) shall be heard before a member of staff.  

PART 4    THE COMMITTEE

14.       STRUCTURE OF COMMITTEE

The GULS Committee is comprised of the Executive and the Non- Executive Committee and any subcommittees created. 

15.       EXECUTIVE COMMITTEE

15.1     The activities and operations of GULS shall be administered by an Executive comprising the following office bearers:

15.1.1  President;

15.1.2  Vice President Education;

15.1.3  Vice President Finance and Marketing;

15.1.4  Vice President Administration; and

15.1.5  Any such other office bearers as the club determines at a General Meeting.

15.2     The Executive of the club shall meet at least once per semester, or as frequently as business demands.

15.3     Membership of the Executive may be terminated by:

15.3.1 Delivery of a resignation in writing to the club’s Secretary, to be effective from that date, or a date specified in the letter of resignation;

15.3.2  Being deemed to have vacated from office, if the member:

(a)        dies;

(b)        is no longer a financial member of the club;

(c)        has not attended three (3) consecutive club meetings without tendering an apology.

15.3.3  Before a vote of members is taken about removing the member from office, the member must be given a full and fair opportunity to show cause why he or she should not be removed from office.

15.3.4  If a casual vacancy occurs on the management committee, the continuing members of the committee may appoint another member of the association to fill the vacancy until the next annual general meeting.

15.3.5    The continuing members of the management committee may act despite a vacancy on the management committee.

15.4          The powers of the Executive Committee are as follows:

(a)                The Executive Committee shall supervise the GULS finances and subject to this section authorise its expenditure.

(b)               The Executive Committee by majority has the power to authorise any expenditure of the society that does not exceed $400.00. The Executive Committee shall gain authorisation from the Committee for any expenditure of the GULS that exceeds this amount.

(c)                The Executive Committee cannot authorise expenditure that the committee has already voted against.

(d)               Only members of the Executive Committee can sign negotiable instruments.

                                                                    i.            All negotiable instruments must be signed by at least two members of the Executive Committee.

                                                                  ii.            All payments above $50.00 must be paid via negotiable instrument unless authorised by the Committee.

16.       NON-EXECUTIVE COMMITTEE

            The Non- Executive Committee consists of:

(a)                Two Publications Officers;

(b)               Two Social Convenors;

(c)                Two Competitions Convenors;

(d)               One Internal Education Officer;

(e)                One Careers Officer;

(f)                One Information Technology Officer;

(g)               One Indigenous Officer;

(h)               One post graduate representative from each year of the Griffith University (Nathan) law degree;

(i)                 One representative from each year of the Griffith University (Nathan) law degree; and

(j)                 One Immediate Past President.

(k)               One Sponsorship Officer

17.       SUBCOMMITTEES

17.1     The club may from time to time as it sees fit, establish sub-committees to carry out specific functions.

17.2     The membership of each sub-committee and its responsibilities shall be determined by a majority vote at a General Meeting.

17.3     The Convener of each sub-committee shall normally be a member of the Executive.

18.       DUTIES OF THE COMMITTEE

The Duties of the incoming Office Bearers will include, but are not limited to:

(a)                duties outlined in a job description handbook approved by a simple majority the outgoing committee and made available by the Vice President Administration at least seven (7) days prior to the election of the incoming committee; and

(b)               Any duties conferred to them by this constitution.

19.       COMMITTEE MEMBER ELIGIBILITY

19.1          Griffith University law students based on Nathan Campus are eligible to hold a GULS Committee position.

19.2          GULS Committee members must also be Financial Members of GULS for the entire duration of their term.

20.       REMOVAL OF COMMITTEE

20.1          A two-thirds majority at a Committee meeting or General meeting may remove any member of the Committee from their position.

(a)                Seven days notice of such a meeting must be given to both the Committee and the Committee Member involved, including the reasons for the proposed removal.

20.2          The Committee member must be given an opportunity to make submissions, either oral or written.

20.3          There will be no appeal to a removal from office under section

21.       REMOVAL OF COMMITTEE

21.1          It is expected that GULS Committee members will attend all ‘Official GULS events, with the exception of informal alcoholic events’.  In the event that a Committee member is unable to attend either of these types of events, written apologies must be given at least 24 hours before the event to the Vice-President Administration.

21.2          Failure to attend three (3) GULS events or meetings without providing adequate written notice as required in subsection (1) will result in the removal of that person from the Committee.

21.3          There will be no appeal to a removal from office under section 20A.

21.4          A replacement will be chosen at the discretion of the executive members of the Committee and ratified at a General Committee Meeting within fourteen (14) days of removal.

21.5          In the event of:

(a)                Injury

(b)               Illness

(c)                Family emergency

(d)               Unforeseeable and reasonable circumstances

The breach may be excused at the discretion of the president. 

22.       COMMITTEE MEETINGS

22.1          The Vice President Administration shall at the request of either an Executive Committee Member of at least two of the Committee, convene a Committee meeting at the earliest convenience.

22.2          At least two academic days notice of a Committee meeting must be given to all Committee Members.

22.3          Quorum for a Committee meeting is fifty percent of the Committee.

22.4          Minutes of the meeting must be taken by and made available by the Vice President Administration, if absent someone to be decided by the committee and provided to all Committee members at the next Committee meeting.

22.5          At the committee meeting the President shall chair the meeting. If the President is absent, either the Vice President Education, Vice President Finance and Marketing or Vice President Administration shall take the chair in that order. In the absence of all of the above, the Committee shall elect a chairperson.

22.6          Members of the Committee shall have the power to propose and second motions to be put forward.

22.7          Once any motion is validly proposed and seconded, the motion must be put to the Committee.

22.8          Each committee member has one vote only. No Proxy votes are to be accepted.

22.9          Voting is to be done by a show of hands unless the Committee determine otherwise.

22.10      All motions are to be determined by a simple majority unless stipulated otherwise in this constitution.

22.11      The chairperson shall have the casting vote should there be a tie.

22.12      Any decision of the committee is binding on the Committee and Executive Committee.

22.13      Any decision by a previous Committee is binding upon any new Committee.

PART 5    Committee Elections

23.       PROCDEDURE

23.1          The committee shall determine both the time and place of elections, however the following restrictions apply:

(a)                The elections must be held on the Griffith University Nathan Campus;

(b)               The elections must be held at any time prior to the AGM;

(c)                At least two hours of an ordinary academic day must be allocated for voting;

(d)               Ten (10) academic days notice must be given of any election;

(e)                The elections must be held prior to the end of term of the outgoing Committee (the end of exam period, semester two);

(f)                Elections must be held prior to the end of semester two teaching;

(g)               Elections must be held on an academic day; and

(h)               The period between the elections and the end of term of the out going committee should be considered to be a handover period, during which the outgoing committee trains the incoming committee.

23.2          Elections shall be presided over by a Returning Officer who will be appointed by the Committee. The Returning Officer cannot be nominated for a position on the upcoming committee and cannot vote.

23.3          Elections must be by way of secret ballot.

23.4          The Committee shall determine the voting process.

23.5          Proxies are not permitted.

23.6          Joint positions shall be run as joint tickets.

23.7          All candidates for election shall be entitled to appoint a scrutineer to observe the counting of the ballot.

23.8          An incorrectly completed ballot paper shall be voidable at the discretion of the Returning Officer.

23.9          Successful Candidates shall be deemed elected upon the declaration of the Returning Officer at the AGM.

(a)                Should only one nomination be received for a position, that candidate may be declared elected unopposed at the close of nominations. 

(b)               Should there be no nominations for a position or positions, the Returning Officer may call for nominations at the AGM.

(c)                Should there be a tie after all ballots are counted, there shall a vote by secret ballot at the next AGM to determine the successful candidate. If there is still a tie, there shall be a toss of the coin.

24.       NOMINATIONS

24.1          All students enrolled in a Batchelor of Laws degree at Griffith University Nathan Campus are eligible to stand for office.

24.2          Nominations for election from people who are not likely to be enrolled in the LLB course at the conclusion of their term, will not be accepted without the prior approval of two-thirds of the current Committee.

24.3          Nominations for all positions will be called for and be open from at least 10 (10) academic days prior to the election. Nominations will close at 5pm on the last academic day prior to the elections.

24.4          Nominations must be lodged in writing and must be signed by the nominee.

25.       VOTING ELIGIBILITY

25.1          All financial members are entitled to one vote; or

25.2          All students enrolled in a Batchelor of Laws degree at Griffith University Nathan Campus are entitled to one vote.

25.3          Any person belonging to both categories can only have one vote, no person shall individually hold more than one vote.

25.4          Proxies cannot be accepted.

26.       CASUAL VACANCIES

26.1          Should there be a vacancy in any position throughout the year, the Executive can appoint any eligible candidate to the position.

26.2          This appointment must be ratified by a simple majority at a meeting of the Committee within thirty (30) days of the appointment.

PART 6    General Meetings

27.       ANNUAL GENERAL MEETINGS

27.1     The Annual General Meeting of the club shall be held immediately after general elections prior to the end of semester 2.

27.2     The following business is to be considered at the Annual General Meeting:

27.2.1  Confirmation of the minutes of the previous Annual General Meeting;

27.2.2  President’s report, and reports from other Executive officers (if required);

27.2.3  Presentation of the financial statement for the previous financial year;

27.2.4  Election of the Executive;

27.2.5  Determination of the annual club membership fees for the following academic year; and

27.2.6  General business.

28.       GENERAL MEETINGS

28.1     General Meetings of the club may be held as frequently as required, but a least once per semester.

29.       SPECIAL GENERAL MEETINGS

29.1     Special General Meetings may only be called by the Executive, or a petition of one third of the total financial membership of the club.

29.2     Such a petition or decision by the Executive shall specify the reasons for such Special General Meeting, and these reasons shall be advised to members in their meeting notification.

29.3     Business at the Special General Meeting shall be restricted to such business specified in the notification.

30.       NOTICE OF MEETINGS

30.1     The Secretary shall call meetings of the Club on such dates, at such times and in such places convenient to the club members.

30.2     Notices of Annual General Meetings, Special General Meetings and General Meetings of the club shall be posted on notice boards throughout the campus/es and where possible, emailed to members.

30.3     Required notification of such meetings shall be:

30.3.1  Fourteen (14) days for Annual General Meetings and Special General Meetings;

30.3.2  Seven (7) days for General Meetings and Executive Meetings.

31.       MEETING PROCEDURE

31.1     The President shall preside as chairperson of every meeting of the club. In his/her absence, a Chairperson shall be elected by the meeting.

31.2     The President shall maintain order and conduct the meeting in a proper and orderly manner.

31.3     Any matter for resolution shall be decided by a majority of votes of the financial members present, except where specified elsewhere in this Constitution.

31.4     Every financial member present shall be entitled to one (1) vote, and in the case of an equality of votes, the Chairperson shall have a second or casting vote.

31.5     Voting shall be by a show of hands, except where specified elsewhere in this Constitution.

31.6     Any club meeting may decide by a vote of a simple majority of members present to allow observers full rights of audience and debate.

31.7     Authorised officers of Campus Life shall be allowed rights of audience at any club meeting.

31.8     The secretary shall take full and accurate minutes of all matters, resolutions and other proceedings at all general, special and annual general meetings of the club. The minutes will be open for inspection at all reasonable times to any financial member of the club or authorized officer of Campus Life who requests to see the minutes.

32.       QUORUM AT MEETINGS

32.1     A quorum is the minimum number of people needed to be present to run a meeting of the club.

32.2     The quorum at meetings shall be as follows:

32.2.1 Annual General Meetings - 50% of the total financial membership of the club;

32.2.2  Special General Meetings and General Meetings - 33% of the total financial membership of the club;

32.2.3 Executive Meetings - one (1) more than half the total Executive Committee of the club for the time being.

32.3     If within half an hour from the scheduled time of commencement of any Annual General Meeting, Special General Meeting, General Meeting or Executive Meeting, a quorum is not present, the meeting shall stand adjourned to a time and place determined by the Secretary of which every member shall receive due notice.

32.4     If within half an hour from the scheduled time of commencement of such adjourned meeting, a quorum not be present, the meeting shall proceed with those members present.

32.5     If within half an hour from the scheduled time of commencement of any Special General Meeting called for any purpose a quorum not be present, the business to be dealt with at the meeting shall lapse.

PART 7 Club Management and Finances

33.       CLUB MANAGEMENT

33.1     Annual General Meetings, Special General Meetings and General Meetings, open to all members of the club, are to be the primary decision-making bodies of the club. Decisions of a General Meeting of the club shall be binding on the Executive.

33.2     The administration and running of the club between such meetings will be the responsibility of the Executive Committee of the club.

33.3     The authority to interpret the meaning of this Constitution, and any matter on which this Constitution is silent shall be vested in the Executive subject to ratification by a General Meeting of the club.

34.       FINANCES

34.1     The financial year of the club shall run from I January to 31 December of each year.

34.2     The income and property of the club shall be applied in promotion of its objects.

34.3     The funds of the club shall be banked in a cheque account at Uni Credit, Griffith University Branch.

34.4     The Treasurer shall keep and maintain proper books and accounts showing correctly the financial affairs of the club.

34.5     All monies shall be banked by the Treasurer or committee member as soon as practicable after receipt of them.

34.6     All authorised bills and outlays will be paid by cheque signed by at least two (2) Executive members of the Club, one of whom should be the Treasurer. Where applicable, bills can also be paid by the appropriate debit card, as authorised by the committee.

34.7     Cheques shall be crossed “not negotiable” except those in payment of petty cash recoupments which may be open.

34.8     All payments shall be firstly approved and authorised by the Executive or a General Meeting of the club, as determined by the club.

34.9     As soon as practicable after the end of each financial year, the Treasurer shall prepare a Statement of Income and Expenditure for the financial year just ended which shall be presented to the Annual General Meeting of the club for approval.

34.10   The treasurer shall ensure that the books of the club are kept accurately so that documentation required to support applications for financial assistance can be provided.

34.11   No member shall derive any pecuniary gain from the property or operations of GULS. This does not apply to the winning of any trophies or awards.

PART 7    Alteration of the Constitution.

35.       ALTERATION OF THE CONSTITUTION

35.1           Constitution may be altered at any General Meeting.

35.2          A copy of the proposed constitutional amendments must accompany the public notice given for the General Meeting.

PART 8    Dissolution

36.       DISSOLUTION OF THE CLUB

36.1     The Club shall be dissolved if:

36.1.1  Membership is less than 15 members;

36.1.2  A vote to dissolve the club is carried by a two-thirds majority present at a General or Special General Meeting of the club called for this purpose, in accordance with the procedures of this Constitution. If quorum cannot be obtained after two (2) successive meetings called to resolve this issue, the matter shall be referred to the Executive. The Executive may then decide to dissolve the club by a vote of a two thirds majority present at an Executive Meeting called for this purpose, in accordance with the procedures of this Constitution.

37.       DISTRIBUTION OF SURPLUS ASSETS

37.1     In the event of the club being dissolved:

37.2     Any assets purchased using any funds granted by the Campus Life shall be returned to Campus Life;

37.2.1    Any assets or funds raised exclusively as a result of club activities shall not be paid to or distributed among members of the club but shall be given to an organisation of similar purpose as agreed to by the remaining members at a Special General Meeting of the club or if no such organisation exists, shall be granted to the Campus Life.

37.2.2    Any funds remaining in the club’s bank account and any other assets held on behalf of the club three (3) months after dissolution shall be deemed to be the property of Griffith University.